Student Event Registration Portal

Effective Date: 27 December 2025

[Your Institution / Portal Name] (“we”, “our”, “us”) is committed to protecting the privacy of students who use our online portal to register for events. This Privacy Policy explains how we collect, use, and protect your information.

1. Information We Collect

When students use the portal, we may collect the following information:

a) Personal Information

• Full Name
• Student ID / Registration Number
• Email Address
• Mobile Number
• Department / Course / Year

b) Account Information

• Login credentials (stored in encrypted form)
• Session and authentication details

c) Event & Payment Information

• Event registration details
• Payment status and transaction reference IDs
• Note: We do not store card, UPI, or bank details. Payments are processed securely via Razorpay.

d) Technical Information

• IP address
• Browser and device information
• Date and time of access

2. How We Use Your Information

• Allow students to log in securely
• Register students for events
• Verify payments and registrations
• Communicate event-related updates
• Maintain attendance and participation records
• Ensure system security and prevent misuse

3. Payment Processing

All online payments are processed through Razorpay, a secure third-party payment gateway. We do not store or process sensitive payment data such as card numbers, CVV, or UPI PINs on our servers.

Razorpay’s privacy policy can be viewed at: https://razorpay.com/privacy/

4. Data Sharing

We do not sell or rent student data. Information may be shared only:

• With authorized college administrators for event management
• When required by law or legal authorities
• With service providers strictly for portal functionality (e.g., payment gateway)

5. Data Security

• Secure authentication
• Encrypted storage
• Restricted access to authorized personnel only
• Despite best efforts, no system is 100% secure

6. Data Retention

Student data is retained only as long as necessary for:

• Event management
• Academic or administrative records
• Legal or audit requirements

7. User Responsibilities

Students are responsible for:

• Maintaining the confidentiality of their login credentials
• Logging out after using shared or public devices

8. Cookies

Our portal may use cookies or session storage to:

• Maintain login sessions
• Improve user experience
• Cookies do not collect personally identifiable information without consent

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

10. Contact Information

For any questions or concerns regarding this Privacy Policy, please contact:

Rathinam
Email: dmm@rathinam.in
Phone: 7558101666